✨  Don't miss out! Register for our Employee Appreciation Webinar scheduled for 29th February.🎖️
✨  Don't miss out! Register for our Employee Appreciation Webinar scheduled for 29th February.🎖️

Register now

Live Webinar: Secrets to Building a Successful B2B2C Growth Flywheel
Save your spot now

Glossary of Marketing Terms

View Glossaries

What is a customer churn survey?  

A customer churn survey is a valuable tool used to understand why customers are leaving or canceling their subscription, service, or contract with a company. By conducting churn surveys, businesses can access valuable feedback from customers, enabling them to proactively address issues, increase customer retention, and potentially reduce customer churn rates.

When should you use a customer churn survey?  

You should use a customer churn survey in the following scenarios:

  • Understanding customer departure reasons:

Customer churn surveys are crucial for understanding why customers leave or discontinue their relationship with a business. By gathering feedback and insights from departing customers, businesses can identify the underlying reasons for their decision to discontinue the relationship.

  • Proactive issue resolution:

Churn surveys enable businesses to proactively address issues that may be leading to customer churn. By understanding the specific pain points and reasons for customer departure, businesses can take targeted actions to improve their offerings and address customer concerns.

  • Automated responses and personalization:

Churn surveys can be strategically placed in-app or within products to capture feedback at the right moment from customers who have already engaged with the app or product. This ensures that businesses receive feedback from relevant customers and can automate personalized in-app responses based on the feedback received.

  • Improving customer retention and satisfaction:

Customer churn surveys are essential for improving customer retention and satisfaction. By gathering feedback from departing customers, businesses can identify areas for improvement and take proactive measures to enhance the overall customer experience.

  • Identifying sales funnel drop-off points:

Churn surveys not only provide insights into why customers leave but also help in identifying points in the sales funnel where potential customers drop off. This information can guide businesses in focusing their sales and marketing activities for better results.

Turn Rewards into Growth   Experience seamless delivery of rewards in over 100 countries with the largest global catalog with Xoxoday! 

How to conduct a customer churn survey?  

Step-by-step guide to conduct a customer churn survey

  • Identify the objective: Understand what you want to achieve with the survey. This could be to identify the reasons for customer churn, to understand customer satisfaction levels, or to gather feedback on your products or services.
  • Design the survey: Create questions that will help you achieve your objective. These could be multiple choice, rating scale, or open-ended questions. Ensure the questions are clear and concise.
  • Choose the right audience: Not all customers will be relevant for the survey. Identify the customers who have churned or are at risk of churning.
  • Distribute the survey: Send the survey to the chosen audience. This could be via email, SMS, or through your website or app.
  • Analyze the results: Once you have collected the responses, analyze the data to identify trends and patterns. This will give you insights into why customers are churning.
  • Take action: Based on the results, take action to reduce customer churn. This could be improving your products or services, enhancing customer service, or implementing customer retention strategies.
  • Follow up: After implementing changes, follow up with customers to see if their satisfaction levels have improved. This could be through another survey or through direct communication.

What are the tips to build effective customer churn surveys?  

Here are some tips to build effective customer churn surveys:

  • Keep the survey short and focused: Churn surveys should be concise and to the point. Customers who have already decided to leave may not be eager to provide in-depth explanations, so aim for a survey that takes no more than a few minutes to complete.

  • Ask the right questions: Focus on understanding the key reasons behind the customer's decision to churn. Include questions about product or service quality, customer support, pricing, and overall satisfaction. Also inquire about specific reasons for leaving, such as competitor offerings or changing needs.

  • Use a mix of question types: Incorporate both closed-ended questions (e.g., multiple-choice, rating scales) for easy analysis and open-ended questions to capture detailed feedback. Open-ended questions allow customers to express their thoughts in their own words.

  • Personalize the survey: Tailor the survey to the individual customer's experience. Use their name, reference their specific product or plan, and ask questions relevant to their journey with your business. Personalization can increase response rates and the quality of feedback.

  • Offer incentives: Consider offering a small incentive, such as a discount or gift card, to encourage customers to complete the survey. This can help increase response rates and show that you value their feedback.

  • Time the survey appropriately: Send the churn survey promptly after a customer cancels or stops using your product/service. This ensures that their experience is still fresh in their mind and increases the likelihood of receiving relevant feedback .
  • Analyze and act on the feedback: Regularly review the survey responses to identify common themes and areas for improvement. Share the insights with relevant teams and use the feedback to inform product development, customer support, and retention strategies.

  • Follow up with respondents: If a customer provides detailed feedback or expresses a specific concern, consider following up with them personally. This shows that you value their input and are committed to addressing their needs, potentially reducing churn.

  • Continuously refine the survey: Monitor the effectiveness of your churn survey over time. Analyze response rates, completion rates, and the quality of feedback. Make adjustments to the survey questions and format as needed to optimize its impact .

What are the customer churn survey questions?  

The customer churn survey questions are divided into different types:

1. Customer churn survey questions on pricing

  • Do you feel that our pricing is fair and reasonable?
  • Are our pricing plans and options easy to understand?
  • Would you be willing to continue using our product/service if the pricing was adjusted?

2. Customer churn survey questions on product dissatisfaction

  • What specific features or functionalities of the product did not meet your expectations?
  • Were there any essential features missing from the product that you expected to have?
  • How satisfied were you with the overall user experience of the product?

3. Customer churn survey questions on customer service experience

  • Did our customer support team demonstrate a good understanding of your problems and needs?
  • Were you kept informed about the progress of your support request or issue resolution?

4. Customer survey questions on onboarding issues

  • How would you rate your overall onboarding experience with our product/service?
  • Were there any specific challenges or difficulties you faced during the onboarding process?

When should you implement customer churn surveys?  

There are several ideal times to implement customer churn surveys to gather valuable feedback and potentially win back customers on the fence:

Proactive churn detection:

  • Pre-cancellation surveys: Reach out to customers who have shown signs of churn behavior, such as reduced engagement or infrequent purchases. A survey can help you understand their concerns and address them before they cancel.
  • Subscription expiry reminders: Include a short survey when reminding customers about expiring subscriptions. This can uncover potential issues and encourage them to renew.

During the cancellation process:

  • Exit interview surveys: As customers initiate cancellation, gather feedback through surveys during the cancellation process. This provides valuable insights into their reasons for leaving.

Post-cancellation outreach:

  • Win-back surveys: After a customer cancels, send a follow-up survey to understand their specific reasons for leaving. This can help identify areas for improvement and potentially entice them to return with the right offer.

  • Re-engagement surveys: For customers who haven't explicitly canceled but haven't engaged for a while, send a re-engagement survey. This can help you understand their needs and rekindle their interest in your product or service.

What are the best practices for creating customer churn survey?  

Here are some best practices for creating effective customer churn surveys to gather valuable feedback and win back customers on the verge of leaving:

Crafting clear and concise questions:

  • Focus on "why": Move beyond just asking "are you satisfied?". Use open-ended questions to delve deeper into the "why" behind their churn. For example, "What prompted you to consider canceling your subscription?"
  • Actionable questions: Frame questions that yield actionable insights you can use to improve your product or service. For example, "What features did you find most valuable/least valuable?"
  • Avoid leading questions: Phrase questions neutrally to avoid biasing responses. For example, instead of "Weren't you happy with the customer support?", ask "How can we improve our customer support experience?"
  • Mix of question types: Use a variety of question formats like multiple choice, Likert scale (strongly disagree-strongly agree), and open-ended questions to gather both quantitative and qualitative data.
  • Keep it short and sweet: Limit the survey length to avoid overwhelming customers. Aim for 5-10 minutes or less.

Enhancing survey design and delivery:

  • Mobile-friendly design: Ensure your survey is optimized for mobile devices, as many customers access email and websites on their phones.
  • Clear instructions and progress bar: Provide clear instructions at the beginning and a progress bar to show customers how much longer the survey takes.
  • Thank you message: Express gratitude to customers for their time and feedback at the end of the survey.
  • Multiple channels: Offer the survey through multiple channels like email, SMS, or in-app pop-ups to cater to customer preferences.
  • Incentivize participation: Consider offering a small incentive for completing the survey, like a discount code or loyalty points.

Following up on feedback:

  • Analyze the data: Don't just collect data; analyze it to identify trends and common themes in churn reasons.
  • Take action: Develop action plans based on the feedback. Communicate these actions back to customers to show you're listening and taking their concerns seriously.
  • Close the loop: If a customer expresses a specific issue, follow up with them directly to address it and demonstrate responsiveness.

Additional tips:

  • Personalize the survey: When possible, personalize the survey with the customer's name and specific account details.
  • A/B Test different versions: Try out different versions of your survey to see which one gets a higher completion rate and yields better data.
  • Maintain anonymity: Assure customers that their responses will be anonymous to encourage honest feedback.
  • Track sentiment over time: Regularly monitor churn survey data to track changes in customer sentiment and identify areas for ongoing improvement.

What are the best channels for sharing customer churn surveys?  

Here's a breakdown of the best channels to share customer churn surveys, highlighting the ideal situations for each:

1. In-app/product surveys:

  • Capture immediate feedback: Perfect for gathering product feedback from customers who might be considering churn or have just churned.
  • Enhanced user experience: Seamless integration within the app ensures a smooth and convenient way for customers to provide feedback.
  • Higher response rates: Customers are more likely to participate when the survey is presented within the context of their product experience.

2. Website surveys:

  • Maximize reach: Ideal for gathering feedback from a broad audience, including current and potential customers, due to high website visibility.
  • Conversion optimization: Strategically placed website surveys can provide insights into why visitors aren't converting, helping you improve your website's effectiveness.
  • Customer acquisition insights: Understand the factors influencing potential customers who may not sign up by gathering their feedback through website surveys.

3. Email surveys:

  • Non-intrusive approach: Allows customers to take the survey at their convenience, encouraging thoughtful responses.

  • Reach less frequent app/website users: Effective for engaging customers who primarily interact with your brand through email.

4. Choosing the right channel:

  • Long usage cycles: For products with longer lifecycles or requiring frequent interactions, email surveys can be sent at specific intervals to gather feedback.
  • Established email communication: Leverage email for churn surveys if you have a strong email marketing strategy and customer relationships built through regular communication.
  • Targeted re-engagement: Reach out to disengaged customers via email surveys to understand their reasons for inactivity and inform re-engagement strategies.
  • Higher engagement potential: Email campaigns with compelling subject lines and personalized messages can encourage participation and boost response rates.

Resources & Blogs

No items found.

Quick Links

Reward solutions
Branded gift cards