Welcome new hires on Day 1
A new hire profile in UKG Pro or UKG Ready triggers a welcome reward, an intro message, and a buddy-recognition prompt. Onboarding feels personal without People Ops having to micromanage the calendar.
UKGAutomate employee rewards in
Automate employee rewards in
UKG with Xoxoday
Connect Xoxoday with UKG to trigger reward delivery automatically from workforce events.
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Get a personalised walkthrough. We respond within one business day.
What you can do
Four things you can do once UKG is connected
UKG handles HR data. Xoxoday adds rewards without adding a second admin platform, using the employee data already in UKG.
No second employee list to maintain
- Adds, updates, and exits flow through automatically
- Add an employee in UKG and they show up in Xoxoday on the next sync. Title changes, location moves, and exits flow through the same way. No manual upkeep, no leavers still showing as active.
- The org chart comes with it
- Department, manager, location, and title come along with every profile. Recognition, celebrations, and surveys stay pointed at the right people.
Celebrations and welcome moments, on their own
- Birthdays and anniversaries, on the day
- Birth dates and joining dates come in with each profile. Xoxoday sends the message and gift on the day, on its own. Anniversary rewards can grow with each year served.
- Welcome moments for new hires
- A new UKG profile triggers a Xoxoday welcome flow: a Day 1 message, a starter reward, or a peer-recognition prompt to a buddy.
Recognize people the right way
- Recognition with the right approvers
- Manager and reporting line come from UKG. Xoxoday can require manager approval on high-value awards, route reward budget by team, or show recognition trends by department.
- Surveys and rewards by team, region, or role
- Xoxoday reads department, location, and title from UKG. Run a recognition program for one team, a survey for a region, or a milestone reward just for managers.
Run rewards and surveys in one place
- One catalog across recognition and rewards
- Peer-to-peer recognition, manager awards, milestone gifts, perks, and a company feed. All of it runs on the same UKG-fed list.
- Surveys with built-in segmentation
- Pulse and engagement surveys segment by the department, location, and tenure fields that come straight from UKG. No manual list building.
Use cases
Who runs it, and what for
Three patterns we see across UKG customers running Xoxoday.
Birthdays and anniversaries, sent automatically
Birthdays and work anniversaries get sent from the UKG dates. Reward amounts can grow with each year served (5-year, 10-year, 15-year), and manager approval can be routed automatically.
Read-only permissions, validated before go-live
The integration uses read-only UKG permissions. CSV download lets you validate the dataset before the first sync runs, so go-live has no surprises.
How it works
From UKG record to delivered reward
Step 1
Employee records sync from UKG
New hires, transfers, and terminations flow from UKG to Empuls automatically. Empuls profiles stay aligned with UKG as the primary HR system.
Step 2
Celebrations trigger on the right day
Birthdays and work anniversaries are pulled from UKG. Empuls sends the celebration without requiring HR to manage a separate calendar.
Step 3
Recognition follows the org hierarchy
Peer nominations and award approvals route through the reporting structure in UKG. Multi-level approvals are respected at each step.
Step 4
Rewards reach the right inbox
Reward links go to the email on record in UKG. Leavers are deactivated before any pending reward can be claimed.
Setup
UKG Pro or UKG Ready. Under 30 minutes to live
Read-only API credentials are all the integration needs. Xoxoday handles scheduling, field mapping, and validation.
Native UKG integration. Works with both UKG Pro and UKG Ready.
UKG Pro: API username, password, key, and UKG Pro URL. UKG Ready: API username, password, key, and Company Short Name. Read-only permissions in both cases.
One-way, UKG to Xoxoday. Runs once every 24 hours. Field-level mapping with date format configuration.
Under 30 minutes once UKG API credentials are available. CSV validation before first sync. Go-live can be scheduled to match a launch announcement.
Common Questions
Frequently asked questions
Common questions from HR admins, People Ops, and IT reviewers evaluating the integration.
Still have a question? Talk to usBoth UKG Pro and UKG Ready. They use slightly different credentials (UKG Pro uses your UKG Pro URL, UKG Ready uses your Company Short Name), but the integration model, sync cadence, and capabilities are the same.
Every 24 hours, automatically. You can also schedule the initial sync, or trigger a manual sync from the Xoxoday admin console.
First name, last name, official email, employee code or ID, grade, department, designation, date of birth, date of joining, mobile number, business unit, cost center, and location. First name, email, and status are mandatory.
Read-only UKG permissions: company configuration, employee fields, person, contact, employment info, termination, export, and details (for UKG Pro). For UKG Ready: Employee Information, Account and Personal Information, and Reports.
One-way. UKG is where the data lives, Xoxoday reads from it. Recognition, reward, and survey activity captured in Xoxoday stays in Xoxoday. We do not write back to UKG.
Yes. Once the field mapping is complete, download a CSV of the data Xoxoday will pull. Check it against your UKG dataset before triggering the first sync.
When the termination date or status changes in UKG, Xoxoday removes the employee from the active list on the next sync.
See it in your own UKG setup
A 30-minute call. We'll connect a sandbox tenant to a sample UKG Pro or UKG Ready setup and walk through the four flows live.
Book a demo