Welcome new hires on Day 1
A new hire profile in Workday triggers a welcome reward, an intro message, and a buddy-recognition prompt. Onboarding feels personal without People Ops having to micromanage the calendar.
WorkdayAutomate employee rewards within
Automate employee rewards within
Workday with Xoxoday
Connect Xoxoday with Workday to automate reward delivery across HR events and milestones.
Book a demo
Get a personalised walkthrough. We respond within one business day.
What you can do
Four things you can do once Workday is connected
Workday handles HR data. Xoxoday adds rewards without adding a second admin platform, using the employee data already in Workday.
No second employee list to maintain
- Adds, updates, and exits flow through automatically
- Add an employee in Workday and they show up in Xoxoday on the next sync. Title changes, location moves, and exits flow through the same way. No manual upkeep, no leavers still showing as active.
- The org chart comes with it
- Department, manager, location, and title come along with every profile. Recognition, celebrations, and surveys stay pointed at the right people.
Celebrations and welcome moments, on their own
- Birthdays and anniversaries, on the day
- Birth dates and joining dates come in with each profile. Xoxoday sends the message and gift on the day, on its own. Anniversary rewards can grow with each year served.
- Welcome moments for new hires
- A new Workday profile triggers a Xoxoday welcome flow: a Day 1 message, a starter reward, or a peer-recognition prompt to a buddy.
Recognize people the right way
- Recognition with the right approvers
- Manager and reporting line come from Workday. Xoxoday can require manager approval on high-value awards, route reward budget by team, or show recognition trends by department.
- Surveys and rewards by team, region, or role
- Xoxoday reads department, location, and title from Workday. Run a recognition program for one team, a survey for a region, or a milestone reward just for managers.
Run rewards and surveys in one place
- One catalog across recognition and rewards
- Peer-to-peer recognition, manager awards, milestone gifts, perks, and a company feed. All of it runs on the same Workday-fed list.
- Surveys with built-in segmentation
- Pulse and engagement surveys segment by the department, location, and tenure fields that come straight from Workday. No manual list building.
Use cases
Who runs it, and what for
Three patterns we see across Workday customers running Xoxoday.
Birthdays and anniversaries, sent automatically
Birthdays and work anniversaries get sent from the Workday dates. Reward amounts can grow with each year served (5-year, 10-year, 15-year), and manager approval can be routed automatically.
Field-level control via custom report
The custom JSON report in Workday gives you full control over which fields move to Xoxoday. Add new fields without renegotiating a vendor integration.
How it works
From Workday record to delivered reward
Step 1
Employee records sync from Workday
New joiners, role changes, and exits flow from Workday to Empuls automatically. Empuls profiles stay in sync with Workday as the single source of truth.
Step 2
Celebrations trigger on the right day
Birthdays and work anniversaries are read directly from Workday. Empuls sends the celebration on the correct date without any HR intervention.
Step 3
Recognition follows the org hierarchy
Peer nominations and award approvals route through the reporting structure in Workday. The right manager approves at every level.
Step 4
Rewards reach the right inbox
Reward links go to the email on record in Workday. When an employee exits, Empuls deactivates them before any pending reward can be claimed.
Setup
Custom Workday report. Full field control
Your Workday team builds the custom JSON report against the spec we provide. You share the URL and credentials, and Xoxoday handles the backend integration.
Custom Workday integration. Connects through a Workday custom JSON report.
Report URL and credentials shared with the Xoxoday team by your Workday admin. Backend integration handled by Xoxoday.
Workday to Xoxoday. Runs once every 24 hours. Required fields: employee ID, email, first name, and status. Other fields configurable in the report.
Coordinated between your HR, IT, Workday team, and Xoxoday. Typically one to two weeks depending on Workday team availability.
Common Questions
Frequently asked questions
Common questions from enterprise HR admins, HRIS teams, and IT reviewers evaluating the integration.
Still have a question? Talk to usEvery 24 hours, automatically. You can also trigger a manual sync from the Xoxoday admin console.
Required: employee ID, email, first name, and status. Optional: last name, department, department head email, designation, grade, HR email, manager email, cost centre, cost centre head email, business unit, site or location, joining date, date of birth, and contact number. Your Workday admin controls what gets included in the custom report.
Workday HRIS implementations vary across enterprises. A custom report lets your Workday team control exactly which fields ship to Xoxoday, with the right filters and visibility rules for your org. It is the standard pattern for enterprise Workday integrations.
Your Workday team. We provide the field specification and a sample report structure. Once built, you share the report URL and credentials with our partnerships team and we handle the backend integration.
One-way. Workday is where the data lives, Xoxoday reads from it. Recognition, reward, and survey activity captured in Xoxoday stays in Xoxoday. We do not write back to Workday.
When the employee status changes in Workday (typically to disabled or terminated), Xoxoday removes the employee from the active list on the next sync.
See it in your own Workday setup
A 30-minute call. We'll walk through the custom report spec, the four flows, and the field mapping you'd typically include.
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