Onboard new hires without extra admin
A new Microsoft 365 profile brings the employee into Empuls automatically, so they are ready for recognition and engagement programs from the start.
Microsoft 365Keep your employee directory in sync with
Keep your employee directory in sync with
Microsoft 365 and Empuls
Automatically add, update, and remove employees in Empuls from your Microsoft 365 directory.
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What you can do
Four things you can do once Microsoft 365 is connected
Microsoft 365 holds your employee data. Empuls reads from it, so your people list stays current without manual work.
New employees, added automatically
- Added the day their profile is created
- Create an employee profile in Microsoft 365 and they are added to Empuls automatically. No manual upload and no separate invite list.
- Employee access by default
- Every synced user starts with Employee access. Admins can change access roles later from the user management page in Empuls.
Profile changes, kept current
- Update Microsoft 365, Empuls follows
- Edit an employee profile in Microsoft 365 and the matching Empuls profile is updated on the next sync.
- Ten fields mapped
- First name, last name, official email, employee ID, date of joining, department, designation, office location, employee status, and cost center.
Exits handled without a ticket
- Removed based on exit date
- Employees who have left are removed from Empuls based on the exit date in Microsoft 365, so leavers do not linger in your directory.
- One source of truth
- Microsoft 365 stays the place where employee data is maintained. Empuls reads from it, so there is no second list to maintain.
Control over who syncs
- Optional filters
- Admins can apply filters to limit which employees are brought into Empuls.
- Scheduled sync
- You set the sync schedule during setup. Data refreshes automatically every 24 hours.
Use cases
Who runs it, and what for
Three patterns for teams running Empuls on Microsoft 365.
Keep department and location accurate
When department, designation, or office location changes in Microsoft 365, the Empuls profile follows. Teams stay accurate without a re-upload.
Remove leavers on schedule
Exit dates in Microsoft 365 drive removal from Empuls, so your active employee list reflects who is actually in the company.
How it works
From Microsoft 365 profile to Empuls employee
Step 1
Open Integrations in Empuls
Sign in as an admin and go to Reports & Admin, then Integrations. Select Microsoft 365.
Step 2
Establish the integration
Click Establish Integration. A Microsoft 365 admin confirms access.
Step 3
Map fields and apply filters
Map the ten data fields between Microsoft 365 and Empuls. Apply optional filters if you want to limit who syncs.
Step 4
Schedule the sync
Set the schedule. Employee data then syncs automatically every 24 hours.
Setup
Set up from the Empuls admin console
An admin establishes the integration, maps the fields, and schedules the sync. Filtered data access needs a Microsoft IT Administrator to grant permissions.
Native Microsoft 365 integration for Empuls, set up from the Integrations page.
Microsoft 365 admin access. Only Microsoft IT Administrators can grant the permissions needed for filtered data access.
Microsoft 365 to Empuls. Ten fields mapped, with optional filters.
Every 24 hours, automatically.
Common Questions
Frequently asked questions
Common questions from HR admins and IT reviewers evaluating the integration.
Still have a question? Talk to usEvery 24 hours, automatically.
First name, last name, official email, employee ID, date of joining, department, designation, office location, employee status, and cost center.
An admin with access to the Integrations page in Empuls, together with Microsoft 365 admin access. Only Microsoft IT Administrators can grant the permissions required for filtered data access.
All users are assigned Employee access by default. You can change access roles later from the user management page in Empuls.
Yes. Admins can apply optional filters during setup.
Employees are removed from Empuls based on their exit date in Microsoft 365.
See it in your own Microsoft 365 setup
A 30-minute call. We will walk through the field mapping, filters, and sync schedule for your directory.
Book a demo